The operating system
for safari businesses.
Enquiries, costing, itineraries, invoices, driver dispatch and client portals — in one workspace built for USD, KES, M‑Pesa and WhatsApp. Instead of an inbox, a spreadsheet and a WhatsApp group.
- Free during early access
- Set up in minutes
- Your brand, not ours
The daily failures
Nothing breaks loudly. It breaks at the gate.
Most safari desks run on an inbox, a costing spreadsheet only one person understands, and a WhatsApp group. Here is where that quietly fails.
The same vehicle, twice
Two itineraries overlap by one day and nobody notices until both clients are at the airport.
An expired PSV licence
Discovered at the park gate, with guests in the vehicle, because the renewal date lived in someone's head.
The invoice nobody chased
The trip is finished, the balance is unpaid, and the follow-up was somebody's to-do note.
Margin that quietly leaked
Lodge bills come back higher than quoted, unreconciled, and the trip closes thinner than it looked.
One connected platform
Twenty-one modules. One thread from enquiry to invoice.
Each one replaces a place where work currently disappears.
Bookings pipeline
Every enquiry on a kanban board from first message to confirmed, with website enquiries ingested for approval.
Costing engine
USD and KES cost sheets with a live exchange rate and an AI margin advisor.
AI itinerary builder
Day-by-day itineraries drafted with Claude, edited by you, published in minutes.
Invoices & payables
VAT invoices with bank and M-Pesa details, receipts, refunds and supplier reconciliation.
Partners & fleet
Drivers, guides and vehicles with PSV, insurance and first-aid expiry alerts.
Client portal
A no-login travel-magazine page: countdown, itinerary, packing list, documents and payments — in English or Chinese.
WhatsApp CRM
Threaded messages per booking and automatic reminders 30, 14, 7, 3 and 1 day before arrival.
AI intelligence
Hot, warm and cold enquiry scoring, anomaly alerts and plain-English questions about your own data.
Content studio
Turn published trips into posts, blogs, newsletters and brochures in four languages.
Operations calendar
Every vehicle and guide across dates, so nothing double-books.
Product tour
Five screens. One calm workflow.
Every enquiry on one board, scored hot, warm or cold.
Website enquiries land in an inbox for approval, then move from enquiry to confirmed on a kanban board — with response times tracked per agent.
- Website form ingestion
- AI conversion scoring
- Response-time tracking per agent
Bookings pipeline
Demo dataEnquiry 2
Hannah Becker
Honeymoon · Mar '27
HOTLucas Moreau
Family of 4 · Aug '27
WARMQuoted 1
Sofia Rossi
Honeymoon · 5 nights
$7,400Provisional 1
Yuki Tanaka
Photo safari · 6 nights
$9,100Confirmed 2
Emily Carter
Classic Mara · 4 nights
$4,800O'Connor family
Amboseli · 3 nights
$6,200Everything included
What's included with SafariOS
The tools a safari desk juggles today — replaced by one workspace and one login.
Ten tools · one login · one source of truth
Start freeFrom first hello to wheels down
The whole guest journey, without re-typing it.
Capture
An enquiry arrives from your website, WhatsApp or email and lands on the pipeline with a conversion score.
Quote
Cost it from your supplier rates, check the margin, and send an AI-drafted itinerary as a branded portal.
Operate
Confirm, issue vouchers, assign a driver and vehicle, and follow the trip live from the driver portal.
Get paid
Invoice with M-Pesa details, log payments, let reminders chase balances, then ask for feedback.
Built for the region
Built for how safaris actually run.
Dual currency
Quote, cost and invoice in USD and KES against a live rate.
M-Pesa
Paybill details on every invoice, alongside bank transfer.
WhatsApp-first
Because that is where clients and drivers already are.
Weak signal
Zero-login pages for drivers and guests, light enough for the road.
Multilingual
Client portals in English and Chinese; marketing in four languages.
One platform, every safari business
Your workspace. Your brand. A growing network.
Every operator gets a private, fenced workspace in their own branding — and the network around it is growing.
Your brand everywhere
Logo, name and details on invoices, vouchers, emails, PDFs and the client portal.
Verified operators
Operators are verified by the SafariOS team before appearing to partners.
Agent marketplace
Travel agents discover your safaris, see the commission you offer and send bookings to your pipeline.
Driver & guide directory
No vehicle free? Hire rated, certified freelance drivers and guides for the dates you need.
modules in one workspace
automatic reminders before every trip
logins needed by drivers and guests
currencies on every cost sheet
Security & roles
Your commercial data, properly fenced.
Rates, margins and client passports are the most sensitive things you own. Each company's records are isolated at the database layer and every request is checked.
Signed sessions
Token-based authentication checked on every request.
Per-user 2FA
A second factor, enforced account by account.
Immutable audit log
Who changed which price, and when.
Role separation
Admin, Ops and Guide see only what they should.
Pricing
You pay when you get paid.
No seat licences and no setup fee. SafariOS earns a small commission on confirmed bookings — so it only costs you when it works.
Free
while we're in early access. Commission-based pricing begins at launch, with notice.
- All 21 modules
- Unlimited team members
- Your own branding
- Client & driver portals
- AI itineraries & insights
- Email support
Moving over mid-season?
We'll walk you through it against a real itinerary of yours, import your clients, suppliers and rates, and set up your branding.
- Forty-five minute walkthrough
- Data import from spreadsheets
- Website enquiry form connected
- Reply within one working day
No. Each assignment gets a secure link you send on WhatsApp. Drivers open it in any browser to see the brief and post status updates — no account, no app, and it works on a weak signal.
Your next season starts here
See it against your own season.
Create a workspace in minutes, or let us walk you through it with a real itinerary of yours.